How to Choose the Right Barcode Scanner?

Why Barcode Scanners are Essential for Businesses

Seamless inventory management starts with effective asset tracking. The right technology enhances tracking and ensures precise data reception and control, keeping your business operations efficient and organised.

Initially used exclusively by large-scale businesses, barcode scanners are now an essential tool for all types of businesses. Ranging from local convenience stores to logistics enterprises, and more, barcode scanners enable businesses to efficiently and accurately track inventory, operate on checkout processes, and identify products quickly. It minimises human error by automating the data management processes, leading to streamlined operations across various aspects of the supply chain, leading to faster checkout times and improved cost control. 

In this blog, we discuss barcode scanners/readers and share tips on choosing the right barcode scanner.

What Does a Barcode Scanner Do?

Barcode scanners are electronic devices that capture and decode information from barcodes, commonly found on product labels, packaging, and documents. The scanning process starts with a light source illuminating the barcode, followed by a lens focusing the reflected light onto a sensor, which generates an analogue signal. A decoder then interprets and validates the data before converting it into text for various applications, such as inventory management, point-of-sale transactions, and asset tracking. Widely used across industries like retail, healthcare, and logistics, barcode scanners enhance efficiency, accuracy, and productivity.

Types of Barcodes and Their Uses

The data captured by the barcode scanner is initially formed in a code format, which is then decoded by the scanner. Two different types of barcodes determine the type of barcode scanner to suit your needs.

The two main types of barcodes are 1D (linear) barcodes which are ideal for simple applications, and 2D (matrix) barcodes, such as QR codes. 

1D (Linear) Barcodes

The 1D barcodes have been named as per their structure. They possess data in a series of parallel lines and spaces of varying widths, typically arranged in a linear format. The 1D codes are more commonly used and scanned than their counterparts. They are easier to use, especially in the retail industry where basic data is to be processed with a minimal amount of information ranging from 20 to 25 characters, for example, ID Numbers and product names. Hence, they are read by traditional laser scanners or CCD scanners. 

2D (Matrix) Barcodes

The 2D barcodes or matrix barcodes can be found in articles with more complex and larger sets of information. Grasped by a range of hundreds to thousands of characters including alphanumeric data, URLs, etc. Hence, their structure and design comprise more shapes like squares or rectangles than lines allowing more information to be stored. The matrix (2D) barcodes unlike the 1D barcodes require more advanced scanners, like CMOS or image-based sensors, to decode the more complex patterns.

Types of Barcode Scanners

Barcode scanners come in various types, each designed for specific applications and business needs.Below are the most common types of barcode scanners and their ideal use cases.

Handheld Barcode Scanners

Handheld Barcode Scanners are ideal for retail, warehouses, and inventory management, like scanning products at POS terminals in retail stores.

Omnidirectional Barcode Scanners

Designed for high-speed scanning from any angle, commonly seen in supermarket checkout counters for rapid product scanning.

Cordless Barcode Scanners

Cordless Barcode Scanners are perfect for mobility in warehouses and logistics, such as staff scanning inventory without the hassle of cables.

Industrial Barcode Scanners

Built for environments like factories and construction sites, where workers scan parts on an assembly line for tracking production.

Ring and Wearable Scanners

Hands-free scanners are commonly used in logistics and fulfilment centres, such as warehouse workers picking and packing items while scanning barcodes efficiently.

Mobile Barcode Scanners

Smartphone-based scanners for on-the-go usage, commonly used by delivery drivers scanning packages for tracking and confirmation.

Wireless Barcode Scanners

Wireless Barcode Scanners are used for real-time data transmission in retail and healthcare, such as pharmacies scanning prescriptions and updating databases wirelessly.

Bluetooth Barcode Scanners

Bluetooth Barcode Scanners are best for pairing with mobile devices in retail and inventory settings, like store associates scanning inventory using a Bluetooth scanner connected to a tablet.

Desktop Barcode Scanners

Fixed-position scanners ideal for high-volume scanning, commonly found in libraries scanning book barcodes at checkout desks.

CMOS Barcode Scanners

These scanners specialise in reading damaged or faded barcodes, mostly used in postal services to scan smudged or poorly printed shipping labels.

How To Choose The Right Barcode Scanner?

It is essential to know and understand what type of barcode scanner should you buy for your business needs. Although all barcode scanners serve the same fundamental purpose, the purpose of each type and environment to be used varies a lot which dictates the type of scanner you should consider investing your money in. 

Consider the Environment

Consider the location, will it be in the retail, warehouse, or industrial environment? For tougher conditions, industrial or rugged scanners are necessary, while retail settings may benefit from user-friendly handheld models. 

Mobility and Ease of Use

If your staff is always on the move, look for cordless or mobile scanners to ensure ease of use without being restricted by cables. 

Scan Speed and Volume

Omnidirectional scanners, which scan from any angle, may be more efficient than traditional 1D scanners. High-volume scanning environments, such as libraries or logistics hubs, might require desktop scanners for stationary use to handle large quantities of barcodes quickly. 

Data Transmission Requirements

Depending on your system's infrastructure, decide whether you need a wired connection for fixed locations, wireless for real-time updates, or Bluetooth for mobile devices. 

Durability and Build Quality

For high-risk environments like warehouses or factories, opt for scanners with higher durability ratings, which can withstand drops, dust, and extreme temperatures. 

User Needs and Business Application

If your workers need to scan while handling other tasks, wearable or ring scanners might be ideal for hands-free scanning, improving efficiency. 

Premium-Quality Scanning Technology

We offer a wide selection of barcode scanners, from trusted multinational brands like HP to industry leaders like Zebra. honeywell, datalogic, Known for their high-quality, reliable products, their range ensures that businesses have access to the best scanning solutions, tailored to meet diverse operational needs. Whether you're looking for handheld scanners, rugged industrial models, or wireless barcode scanners, we provide top-rated options designed to enhance efficiency and accuracy across various industries.

Conclusion

As discussed in the blog, a barcode scanner is a device that helps businesses scan, decode, and then transfer a particular set of data encoded in different types of barcodes for their respective operational needs, such as inventory management, asset tracking, etc. Based on specific needs, there are numerous types of barcodes with different physical and technical attributes, such as design, placement, wire system, or connectivity. Lastly, one should always consider the dynamics of one's business needs, such as the environment and data transmission needs.

Explore and choose from POS Plaza’s wide range of Barcode scanners and shop now.